# Annual meeting agenda

**Date and time:**   
**Location:**   
**Notice sent:** Date, and how. Deadline: [days] under [bylaws section or statute]  
**Quorum:** [number], counting members present / voting power including proxies, under [bylaws section or statute]  
**Proxies or absentee ballots:** Allowed / Not allowed, under [bylaws section or statute]  
**Votes on items not in the notice:** Allowed / Not allowed, under [bylaws section or statute]  

| Item | Owner | Time | What we need to leave with |
| --- | --- | --- | --- |
| Registration and check-in | Secretary | 30 min before start | Members and proxies counted |
| 1. Call to order and welcome | President | 5 min |  |
| 2. Quorum report | Secretary | 3 min | Count announced, quorum confirmed |
| 3. Approval of last year's annual meeting minutes | President | 3 min | Approved as written or as corrected |
| 4. President's report on the year | President | 10 min |  |
| 5. Treasurer's report and year-end financial statements | Treasurer | 10 min | Questions answered, report accepted |
| 6. Election of directors | Elections chair | 20 min | Ballots collected and counted by tellers |
| 7. Other business listed in the notice: |  | 10 min | A vote with the count recorded |
| 8. Member open forum | President | 15 min | Each question logged with who answers and by when |
| 9. Election results and adjournment | President | 5 min | Results announced with vote counts |