# [Organization] annual meeting minutes

**Date and time:**   
**Location:**   
**Presiding:**   
**Minutes taken by:**   
**Notice sent:**   
**Rules used:** Notice deadline, quorum, proxy rule and vote thresholds: [bylaws sections or statute]  

## Attendance and quorum

Members present in person:   
By proxy or absentee ballot:   
Quorum required:   
Quorum present: Yes / No

## Call to order

Called to order at [time] by [name].

## Approval of last year's annual meeting minutes

Approved as written / approved as corrected

## Reports

| Report | Presented by | Action |
| --- | --- | --- |
|  |  | Accepted / Questions noted |

## Election of directors

Seats open:   
Tellers:   
Ballots cast:   
Spoiled or blank: 

| Candidate | Votes | Result |
| --- | --- | --- |
|  |  | Elected / Not elected, term |

## Other member votes

| Motion | Vote needed | For | Against | Result |
| --- | --- | --- | --- | --- |
|  | From bylaws, e.g. majority or two-thirds of votes cast |  |  | Carried / Failed |

## Member open forum

| Question or concern | Raised by | Response, or who will answer | By when |
| --- | --- | --- | --- |
|  |  |  |  |

## Adjournment

Adjourned at [time].