# HOA board meeting agenda

**Date and time:**   
**Location or call link:**   
**Notice posted:** Date and where, per your governing documents  
**Presiding:**   

| Item | Owner | Time | What we need to leave with |
| --- | --- | --- | --- |
| Call to order, quorum check | President | 2 min | Quorum confirmed and recorded |
| Approval of previous minutes | Secretary | 3 min | Approved as written or as corrected |
| Owner open forum | President | 15 min | Each comment noted by topic, with who follows up |
| Treasurer's and financial report | Treasurer | 10 min | Balances, delinquencies, budget variances noted |
| Manager's report | Community manager | 10 min | Open work orders and violations status |
| Architectural requests | ARC chair | 10 min | A decision and any conditions for each request |
| Old business | President | 10 min | Each item voted, deferred with a date, or closed |
| New business | President | 15 min | Motions and votes recorded |
| Executive session (if needed) | President | 15 min | Topic noted, any action taken in open session |
| Adjournment | President | 1 min | Time recorded, next meeting date set |

## HOA annual meeting agenda

The annual meeting is a meeting of the owners, not the board. It usually covers the year in review, the budget and the election of directors. Your bylaws set the notice period, quorum and how voting and proxies work.

| Item | Owner | Time | What we need to leave with |
| --- | --- | --- | --- |
| Call to order, proof of notice, owner quorum | President, secretary | 5 min | Number of owners present in person and by proxy or ballot, quorum confirmed |
| Approval of last annual meeting minutes | Secretary | 3 min | Approved or corrected |
| President's report on the year | President | 10 min | Projects finished, projects carried into next year |
| Financial report and next year's budget | Treasurer | 15 min | Budget presented, assessment amount stated, owner questions answered |
| Reserve study or major projects update | Treasurer or manager | 10 min | Reserve balance and planned spending explained |
| Election of directors | Election inspector or secretary | 15 min | Candidates introduced, ballots counted, results announced |
| Owner questions | Board | 15 min | Questions answered or listed for follow-up |
| Adjournment | President | 1 min | Time recorded |