# Project kickoff meeting agenda

**Project:**   
**Date:**   
**Time:** 60 to 90 min  
**Facilitator:** Project manager  
**Notes by:**   
**Pre-read:** One-page project brief, sent 2 or 3 days before  

| Item | Owner | Time | What we need to leave with |
| --- | --- | --- | --- |
| Introductions and roles | Project manager | 10 min | Everyone knows who decides, who builds and who signs off |
| Why this project, and the goal | Sponsor | 10 min | One goal everyone can repeat |
| Scope: in and out | Project manager | 15 min | An agreed out-of-scope list |
| Success measures | Sponsor | 5 min | What gets measured, by whom and when |
| Milestones and key dates | Project manager | 10 min | Fixed dates and estimates marked as such |
| Risks, assumptions and dependencies | Everyone | 10 min | An owner for each risk and each unchecked assumption |
| Ways of working | Project manager | 5 min | Status meeting time, file location, how scope changes are approved |
| Open questions and next steps | Notes taker | 5 min | Every question and action has one owner and a date |