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Templates / Boards, committees and governance

LLC members meeting

LLC meeting minutes template

LLC meeting minutes record the date, which members or managers took part and their ownership percentages, and each decision with its vote, counted the way the operating agreement says, by percentage, per member or another basis. Typical decisions are distributions, capital contributions, major purchases or loans, and changes in members or managers. A single-member LLC can use the same format as a short annual record of the owner's decisions, signed by the sole member.

Best forMulti-member and single-member LLCs, member-managed or manager-managed

WhenOnce a year, and whenever a major decision needs the members' approval

SectionsMembers and ownership, business update, decisions and votes, distributions and contributions, member changes

Required?Depends on your operating agreement and state law

FormatsGoogle Docs, Word, Notion, Markdown

Word Markdown

[Company] LLC minutes of the meeting of members.docx

[Company] LLC minutes of the meeting of members

Date and time Location or call TypeAnnual / Special / Sole member recordManagementMember-managed / Manager-managedMinutes taken by

Members present

Member	Ownership	Present
	%	In person / By phone or video / Absent

Quorum or voting threshold under the operating agreement: Met: Yes / No

Previous minutes and open items

Approved as written / as corrected. Open items:

Business update

Revenue, profit and anything that changed since the last meeting

Decisions and votes

Decision	Vote needed	For	Against	Result
	Majority / Two-thirds / Unanimous, per operating agreement section	Names and %	Names and %	Carried / Failed / Deferred

Distributions and contributions

Member	Ownership	Distribution	Capital contribution	Date
	%	$	$

Changes in members, managers or ownership

Transfers, new members, withdrawals, manager changes, or none

Action items

Item	Owner	Due

Adjournment and signatures

Adjourned at [time]. Signed by members:

Word MarkdownPastes into Google Docs, Word or Notion with headings and tables intact.

Word Markdown

LLC annual members meeting agenda.docx

LLC annual members meeting agenda

Date and time Location or call Sent aheadYear-to-date profit and loss, any quotes or contracts to approveNotes by

Item	Owner	Time	What we need to leave with
Members present and ownership, voting threshold met	Managing member	3 min	Percentages recorded
Last meeting's minutes and open items	Managing member	5 min	Approved, open items updated
Business update and year-to-date numbers	Whoever keeps the books	15 min	Everyone has seen the same numbers
Decisions that need a member vote	Member proposing each	20 min	A vote by percentage on each, with the threshold
Distributions and capital contributions	Managing member	10 min	Amount per member and a date
Changes in members, managers or ownership	Managing member	5 min	Anything to act on under the operating agreement
Action items and next meeting	Notes taker	2 min	One owner and a date for each

Word MarkdownPastes into Google Docs, Word or Notion with headings and tables intact.

Cedar Lane Rentals LLC minutes of the annual meeting of members

Filled-in example

Cedar Lane Rentals LLC minutes of the annual meeting of members

Date and timeSaturday, November 7, 2026, 10:00 amLocation or callVideo callTypeAnnualManagementMember-managedMinutes taken byPriya Shah

Members present

Member	Ownership	Present
Priya Shah	50%	By video
Owen Mitchell	30%	By video
Leah Mitchell	20%	By video, joined at 10:12 am

Quorum or voting threshold under the operating agreement: members holding more than 50% of interests (section 6.1) Met: Yes

Previous minutes and open items

Minutes of November 8, 2025 approved as written. Open item: the dryer at 412 Cedar Lane unit A was replaced in March. Closed.

Business update

Net rental income January to September: $41,300, against $44,000 for the same period last year.
412 Cedar Lane unit B has been empty since September 30. Not listed yet, and nobody has agreed to handle it.
Roof at 18 Birch Court needs replacing before winter. Quotes: Hartley Roofing $14,200, Summit Exteriors $16,900.

Decisions and votes

Decision	Vote needed	For	Against	Result
Replace the roof at 18 Birch Court with Hartley Roofing for $14,200	Majority of interests (section 6.2)	Priya 50%, Owen 30%, Leah 20%	None	Carried, 100%
List 412 Cedar Lane for sale in spring 2027	Two-thirds of interests (section 6.3)	Leah 20%	Priya 50%, Owen 30%	Failed
Hire a property manager for leasing at 8% of rents	Majority of interests (section 6.2)			Deferred to December. Owen wants a second quote first

Distributions and contributions

Member	Ownership	Distribution	Capital contribution	Date
Priya Shah	50%	$9,000	$0	Dec 18, 2026
Owen Mitchell	30%	$5,400	$0	Dec 18, 2026
Leah Mitchell	20%	$3,600	$0	Dec 18, 2026

Changes in members, managers or ownership

Leah asked whether Priya would buy her 20% interest. The operating agreement gives the other members a right of first refusal (section 9.1). No decision. Leah will send a written offer if she wants to go ahead.

Action items

Item	Owner	Due
Sign the Hartley Roofing contract and pay the $4,260 deposit	Owen Mitchell	Nov 13
Get a second property manager quote	Owen Mitchell	Dec 4
Pay year-end distributions after the roof invoice is paid	Priya Shah	Dec 18
Decide who lists unit B, or bring it to the December call	Priya Shah	Dec 4
File signed minutes with the operating agreement	Priya Shah	Nov 14

Adjournment and signatures

Adjourned at 11:05 am. Signed by members: Priya Shah and Owen Mitchell on November 9, 2026. Leah Mitchell's signature pending.

Cedar Lane Rentals, the contractors and all the people named are a fictional sample.

Best forMulti-member and single-member LLCs, member-managed or manager-managed

WhenOnce a year, and whenever a major decision needs the members' approval

SectionsMembers and ownership, business update, decisions and votes, distributions and contributions, member changes

Required?Depends on your operating agreement and state law

FormatsGoogle Docs, Word, Notion, Markdown

What to write in each section

Members present and ownership

Each member, their percentage and how they attended. Votes follow the operating agreement, which can count by percentage, per member or another basis. If it's silent, state defaults differ: Delaware counts by share of profits, while California gives each member an equal vote. Either way, the percentages belong on the page.

Member-managed or manager-managed

Say which. In a manager-managed LLC the managers handle the day to day, and the members vote on what the operating agreement and state law reserve to them, so record who decided each item. Under California's default rules, for example, selling substantially all of the company's property needs every member's consent.

Decisions and votes

Each decision as approved, the threshold it needed under the operating agreement, and how the percentages voted. Record decisions that failed too. How to write meeting minutes has more on wording decisions.

"For: Priya Shah 50%, Owen Mitchell 30%. Against: Leah Mitchell 20%. 80% in favor, two-thirds needed, carried" is a record. "Everyone was basically fine with it" isn't.

Distributions and contributions

Amount per member and the date, for money going out and money coming in. If distributions don't follow ownership percentages, note which section of the operating agreement allows that.

Single-member LLC

Use the same headings and write it as the sole member's decisions: "The sole member approved...". Sign and date it once a year and whenever you make a large decision.

What's required

States such as Delaware and California let members act by written consent instead of meeting, unless the operating agreement says otherwise. Some states require the LLC to keep certain records (California, for example, a member list, the operating agreement and tax returns), and your operating agreement may require meetings or minutes. Check both, and treat this template as general information, not legal advice. If your company is a corporation rather than an LLC, use the corporate meeting minutes template instead.

When to use this template

You and your co-owners make decisions by text message and want a proper record of the big ones.
A bank or a buyer asked for proof that the members approved a loan, a sale or a new member.
You run a single-member LLC and want a simple yearly record of the decisions you made as the company, not personally.

Questions people ask

Does an LLC need meeting minutes?: Not always. States such as Delaware and California let members act by written consent without a meeting, but some states require certain records to be kept, your operating agreement may require meetings or minutes, and banks and buyers often ask to see a record of major decisions. Check your operating agreement and state rules. This page is general information, not legal advice.
How do I write minutes for a single-member LLC?: Use the same format as a short annual record: the date, a line saying you are the sole member, and each decision you made for the company, such as distributions, large purchases, loans or a new address. Many owners call it a written consent of the sole member rather than minutes. Sign it, date it and keep it with the operating agreement.
How are votes counted at an LLC meeting?: The operating agreement decides, and if it's silent, your state's default rules apply, and they differ: in Delaware the members owning more than half of the profits interest decide, while California gives each member an equal vote and needs every member for acts outside the ordinary course. Agreements that count by percentage make a 50% member outweigh a 20% member, and some decisions need two-thirds or every member. Write the threshold and the percentages next to each vote.

Sources

6 Del. C. §18-302, Classes and voting (Delaware LLC Act)Members can act by written consent without a meeting, and the agreement can count votes on any basis.
6 Del. C. §18-402, Management of limited liability companyIf the agreement is silent, decisions go by share of profits, with more than 50 percent controlling.
California Corporations Code §17704.07, Management of LLCDefault equal votes per member, every member's consent for acts outside the ordinary course, and action by written consent.
California Corporations Code §17701.13, Office, agent and recordsRecords a California LLC must keep, including the member list, the operating agreement and tax returns.

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