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Templates / General templates

Meeting notes in Notion

Notion meeting notes template

A Notion meeting notes template works best as a database, not a single page: each meeting is its own page with properties for date, meeting type and attendees, and every new page starts from the same database template with an agenda, last meeting's action items, notes, decisions and new action items. Set that template as the default, use Repeat for recurring meetings, and add a few views so anyone can find a past decision.

Best forTeams that already plan and document work in Notion

Meeting lengthAny, one database page per meeting

Database propertiesName, Date, Type, Attendees, Facilitator, Status

Page sectionsAgenda, last meeting's action items, notes, decisions, action items

FormatsNotion (copy and paste), Word .docx, Markdown

Word Markdown

[Meeting name], [date].docx

[Meeting name], [date]

Date TypeTeam weekly / Client / 1:1 / ProjectAttendees Facilitator StatusUpcoming / Notes done / Canceled

Agenda

Topic	Added by	Outcome needed
Add before the meeting	Your name	Decision / Input / FYI

Last meeting's action items

Action	Owner	Status
		Done / Rescheduled / Needs confirming

Notes

Topic: what someone who missed the meeting needs to know

Decisions

Decision, who made it, and when it gets reviewed if it's a trial

Action items

Action	Owner	Due	Done looks like

Word MarkdownPastes into Google Docs, Word or Notion with headings and tables intact.

Word Markdown

Notion meeting agenda.docx

Notion meeting agenda

Meeting Date Facilitator Notes by

Item	Owner	Time	What we need to leave with
Last meeting's action items	Facilitator	5 min	Each one done, rescheduled or marked needs confirming
Topics people added to the page before the meeting	Whoever added each one	30 min	A decision or a named next step for each topic
Read back decisions and action items	Notes taker	5 min	Every action has one owner and a date
Set Status to Notes done and post the page link	Notes taker	1 min	People who missed it can find the decisions from the database

Word MarkdownPastes into Google Docs, Word or Notion with headings and tables intact.

Product and support weekly, November 2, 2026

Filled-in example

Product and support weekly, November 2, 2026

DateMonday, November 2, 2026, 11:00 amTypeTeam weeklyAttendeesAmara Obi, Felix Grant, Tess Moreau, Jonah WeissFacilitatorAmara ObiStatusNotes done

Agenda

Topic	Added by	Outcome needed
Refund requests since the October price change	Tess	Decision: can support approve refunds over $100?
CSV export dropping rows	Felix	Decision: fix this sprint or next
Help center articles with old prices	Jonah	An owner and a date

Last meeting's action items

Action	Owner	Status
Turn on the onboarding checklist for 10% of new accounts	Felix	Done. Live since Oct 29.
Write a reply macro for price change questions	Tess	Done. In use since Oct 28.
Interview three customers who canceled in October	Amara	Rescheduled. One done, two booked for Nov 4 and Nov 5.

Notes

Refunds: 23 requests since the October 15 price change, 6 of them over $100. Each one over $100 waits a day or more for Amara.
CSV export: drops rows when a project has more than 5,000 tasks. Four customers reported it. One is on an annual plan that renews in December.
Help center: three articles still show the old prices. Jonah has rewritten one.

Decisions

Support can approve refunds up to $250 without asking. Above $250 still goes to Amara. Decided by Amara, to be reviewed December 7.
The CSV export fix goes into this sprint. Felix drops the dark mode work to make room.

Action items

Action	Owner	Due	Done looks like
Update the refund macro and the internal refund rule page	Tess	Nov 3	Rule page says $250 and the macro links to it
Fix CSV export for large projects	Felix	Nov 13	A 10,000-task test project exports every row
Rewrite the two remaining billing articles	Jonah	Nov 6	No old prices left in the help center
Reply to the four affected customers once the fix ships	No owner yet	After Nov 13	A reply in each customer's original ticket

The company and team in this example are a fictional sample.

Best forTeams that already plan and document work in Notion

Meeting lengthAny, one database page per meeting

Database propertiesName, Date, Type, Attendees, Facilitator, Status

Page sectionsAgenda, last meeting's action items, notes, decisions, action items

FormatsNotion (copy and paste), Word .docx, Markdown

What to write in each section

Step 1: Create a Meetings database

Create a new page and choose Table under Get started with, or type /database on an existing page. Name it Meetings. Each row is a meeting, and each row opens as its own page where the notes go.

Step 2: Add a small set of properties

Keep Name as the title (meeting name and date), then add Date, Type (a select with options like Team weekly, Client, 1:1, Project), Attendees and Facilitator (person properties) and Status (Upcoming, Notes done, Canceled). Five properties get filled in. Fifteen don't.

Step 3: Build the page template

Click the dropdown arrow next to New at the top right of the database and select + New template. Title it Meeting notes, paste the blank template from this page, or the general meeting notes template, into the body, and set the default property values, such as Status: Upcoming.

Step 4: Set it as the default

Open the same dropdown, click ••• next to the template and choose Set as default, then pick whether it applies to the current view or the whole database. Every new meeting page now opens with the agenda and sections already in place.

Step 5: Repeat it for recurring meetings

For a recurring meeting, make a template just for it with Type already filled in, click ••• next to it, open Repeat and choose weekly (or Custom for patterns like every other Tuesday). Set it to create the page a day or two before the meeting, so people can add agenda topics to the new page ahead of time.

Template "Product and support weekly", Type: Team weekly, repeats every Friday for the Monday meeting.

Step 6: Add the views people will use

Add a view filtered to this week's meetings, one grouped by Type, and one filtered by Attendees for 1:1s. If your team keeps tasks in another Notion database, add a Relation property there so each action item links back to the meeting it came from.

When to use this template

Your meeting notes are loose pages all over the workspace and nobody can find the one where something was decided.
You run several recurring meetings and want each new page to start with the same sections, without duplicating last week's page and deleting its content.
You want to see every meeting of one type, or every meeting with one person, in a single filtered list.

Questions people ask

Should action items live on the meeting page or in a tasks database?: If your team already tracks work in a Notion tasks database, put action items there and link each one to its meeting with a Relation property. A to-do on a meeting page is easy to forget once that page drops out of this week's view. Without a tasks database, the action items table on the meeting page is fine, as long as every row has a name and a date.
What happens to a repeating template when a meeting is canceled?: The page is still created on schedule. Set its Status to Canceled instead of deleting it, so the meeting history shows the gap. To end a series, open the template's ••• menu and turn Repeat off, or delete the template.
Do I need a separate template for each kind of meeting?: Use one default template for most meetings and add a second only when a meeting runs differently, like a client call that needs a feedback section or a 1:1 with private notes. Every extra template is one more thing to keep up to date, and three is plenty for most teams.
Can Notion AI write these meeting notes for me?: On Notion's Business or Enterprise plan, an AI Meeting Notes block can transcribe the meeting and draft a summary with action items on the same page; Free and Plus only get a limited trial (checked October 2026). Our guide to Notion AI Meeting Notes covers plans, who can see the transcript and how to turn the summary into minutes.

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Meeting action items templateAnyone who runs a recurring meeting, and secretaries who add action items to minutesAgenda · Template · Example